Done-For-You AI Automation
Custom-built systems that scale your output without scaling your workload.
Custom Automation Blueprints
We don't just patch things together. We engineer comprehensive workflows that handle specific business functions, from lead capture to fulfillment. We map every trigger, condition, and action to ensure data flows seamlessly between your applications.
- Stop lead leakage immediately
- CRM updates on autopilot
- Detailed logic documentation
Done-For-You Deployment
Hand us the problem, and we hand back a finished, tested solution. We handle the API connections, the error handling, and the rigorous testing required to ensure your automation doesn't break when you need it most.
- Full build & implementation
- Team training included
- 30-day post-launch support
Workflow Health Check
Unsure where to start? We audit your current operations to identify high-impact automation opportunities. We'll show you exactly where you're losing time and how much you could save with simple implementations.
- ROI analysis & forecasting
- Tech stack optimization
- "Quick Wins" report
Problem-Solving Sprints
Before automating, we align. Strategic workshops to map your mess, identify friction, and design a future where work actually flows.
Why It Matters
Automation isn't just about saving a few minutes. It's about fundamental reliability and scalability.
Save 20+ Hours
Reclaim lost time every single week.
Zero Errors
Robots don't make typos or forget details.
Instant Speed
Respond to leads in seconds, not hours.
Scale Up
Handle 10x the volume with the same team.
Real-World Examples
Instant Lead Response
Lead fills out form → AI drafts personalized email → SMS notification sent to sales rep → Lead added to CRM.
Result: Response time under 60 seconds.
CRM Auto-Updates
Deal stage changes in HubSpot → Slack notification to team → Invoice generated in Xero → Onboarding email sequence triggers.
Frequently Asked Questions
- What tools do you use to build automations?
- We primarily build with Zapier, Make (formerly Integromat), and n8n, depending on your tech stack and budget. For AI-powered components we use OpenAI and Anthropic APIs. We also integrate directly with HubSpot, Salesforce, Airtable, Slack, and most major CRMs and project management tools.
- How long does it take to build a custom automation?
- A single workflow automation typically takes 1–2 weeks from kick-off to deployment. More complex multi-system builds run 3–6 weeks. We always start with a Workflow Health Check to scope the work accurately before committing to a timeline.
- Do you automate processes for businesses outside professional services?
- Our primary focus is professional service firms — executive search, staffing, law offices, and consulting firms with 10–100 employees. These businesses share common workflow patterns that we've optimized for. We occasionally take on adjacent industries on a case-by-case basis.
- What happens after the automation is built?
- Every build engagement includes team training and full documentation. We offer 14–30 days of post-launch support. Clients who want ongoing optimization can continue with our Partner retainer, which includes monthly calls, unlimited minor tweaks, and 2–4 new workflows per month.
- How is this different from hiring a Zapier freelancer?
- A freelancer connects apps. We diagnose root causes first — mapping your workflows across 10+ operational zones before writing a single automation. This prevents the most common failure: automating a broken process. The result is a system built on solid operational foundations, not just connected tools.